Using Conditional Text in an Unconventional Way

This past week, I received a message from an InCopy user who wanted to know if there was a way to hide text in an InCopy story instead of deleting it. This is a very common question in editorial/Incopy workflows from writers and editors who are writing to fit a specific area and need to cut some content to make it fit. The problem is that they don’t want to delete the text because if the story gets rerun in a future issue, there’s always the chance that they’ll want to include that text should space allow for it. This is often the case if the story gets rerun on a web site or a tablet app where space is less of an issue.

Track Changes

One option for achieving the desired result is to simply enable Track Changes in the story and delete the text to be cut. This hides the deleted text in layout view, but the text still exists in galley/story view. If you ever wanted to recover the text, you could simply reject the particular change that you want to recover and that text will reappear in layout view. The problem with this approach is that if you truly use the track changes feature, this method will get in your way because the moment you accept a change using track changes, the text will be permanently removed.

Conditional Text

The solution that I prefer is to take advantage of the conditional text feature in InCopy. Traditionally, conditional text is used to for elements such as prices where more than one version of a product needs to be produced. For example you need US dollar prices and English pounds or Euros, or you need wholesale prices as well as retail prices. The options are endless but in this case we can use this feature to hide text for use later on.

Start by opening the Conditional Text panel in InCopy by choosing Window > Type & Tables > Conditional Text. By default, all of the text in the story is Unconditional. To create a new condition, click the New Condition button at the bottom of the panel and in the resulting dialog box, give the new condition a logical name. I called mine Hide Text, but you can use any name that you like. Define the appearance of the condition, then click OK.

New Condition dialog box

You’ll now see the new condition appear in the Conditional Text panel. To apply the condition, select the text that you want to hide, and click on the condition in the Conditional Text panel. This applies the condition to the selected text and will show the visual appearance defined in that condition.

Conditional text panel showing the condition applied and the appearance of the text that the condition is applied to.

Now that the condition is applied, you can turn the visibility of the condition off in the Conditional Text panel to hide any text that has that condition applied. At any time, you can turn the visibility back on to see the text that is being hidden or cut and you can add new text to that condition at any time. The text doesn’t have to be contiguous and can appear at various places throughout the story.

Turning conditional text visibility on and off

Caveats

This technique is very effective and very powerful, but it is a workaround. As with any workaround, there are some things to watch out for. The primary gotcha with this technique is that turning the condition on and off in InCopy doesn’t carry over to InDesign when the story is placed in a layout. The visibility of the conditional text seems to be applied at the program level and not at the story level. So it will simply be a matter of making sure that the condition is hidden in whichever program you use. In the case of the designer using InDesign, it will most likely be transparent to them as long as they always have the hidden text condition hidden.

We’d love to hear what you think of this technique. Or if you have a technique of your own for hiding text without removing it from the story, let us know about it in the comments section below!

InCopy 2015 is here!

Last week, Adobe announced the next major release of Creative Cloud, referred to as Creative Cloud 2015. With this update comes new versions of all of the major Creative Cloud applications including InCopy. The 2015 release of InCopy marks the eleventh version of InCopy and provides some new features to take advantage of.

Updating to InCopy 2015

Updating to the new version is as simple as clicking the update button from the Creative Cloud application.

Creative Cloud panel

Be forewarned that the default behavior during updating is to remove previous versions of InCopy. Yikes! Fortunately since CC 2015 was initially released, Adobe has added a notification window prior to installation letting you know that this is the case and provides a check box in the advanced options section that allows you to keep the previously installed versions of InCopy intact. This applies to the other CC 2015 applications as well. So if you don’t want to remove the previous versions of InCopy when you install InCopy 2015, uncheck this check box (recommended).

InCopy CC 2015 Install dialog.

What’s New?

The InDesign/InCopy workflow hasn’t received much love with the 2015 release. All of the new features are additions to make InCopy CC 2015 compatible with InDesign CC 2015. That’s not to say that these features aren’t valuable, but if you visit the InCopy CC product page, you’ll notice that only one new feature is listed. Let’s take a closer look at what new features you’ll find in InCopy CC 2015.

Paragraph Shading

Paragraph shading is a feature that we’ve been requesting for several versions now. This feature allows you to apply shading behind the text in an entire paragraph of text. Prior to this feature, our only choice was to use paragraph rules to apply shading behind text. The problem with this approach is that your settings were based on a specific number of lines of text. This would often require the creation of several styles for the specific number of lines of text. With paragraph shading, the shading applies at the paragraph level making it extremely flexible for a variety of different text applications. Paragraph shading can be applied in InCopy via the Paragraph panel or via a paragraph style. In the figure below, you can see the new area of the Paragraph panel for applying shading to text. Option/Alt + click on the icon to show additional options. This feature will surely make a lot of people happy and save a considerable amount of time and frustration.

CC2015_004

Graphic Table Cells

We’ve always been able to insert an image into a table cell, but in the past it was inserted as an inline graphic within a text cell. Not to confuse anyone because prior to this version, every cell was a text cell. Now when you place an image into a table cell, the cell is treated as a graphic cell. What this means is that the entire cell contains the graphic allowing you to apply fitting options to the cell alleviating the painful process of fitting a graphic frame into a text cell that was required in previous versions of InDesign.

InCopy graphic cells

Miscellaneous Updates

There are several additional updates that were added to InDesign that you can review on the InDesign New Features Summary page. Aside from the new features outlined above, none of the other features made it into InCopy because they really don’t affect the interoperability between the two applications. One feature that I feel has been overlooked is the ability to adjust the viewing options in an exported PDF file. I feel like this could benefit InCopy users just as much as InDesign users, but alas it was not to be in this version. Hopefully we’ll see it added in an future update.

Should You Upgrade?

As has always been the case, you should match InDesign and InCopy versions to ensure compatibility between the two applications. We’ve seen problems with mismatched versions in the past and obviously new features used in the latest version of either program will not be available in older versions of InDesign or InCopy.

Summary

There are tons of other features that I would have liked to see added to InCopy as well as InDesign for that matter, but I am happy to see some additions that could really benefit users in an everyday workflow. We’d like to know what you think about this new version of InCopy, so let us know by using the comments section at the bottom of the page.

Find Characters Using the Glyphs Panel

I’m sure you’ve been in the position more than once where you needed a specific character but couldn’t figure out how to insert it into your text story. Whether it’s a degree symbol for a temperature reading, an accent for a word in French or Spanish, or a copyright symbol that needs to appear next to the copyright statement. More than likely, you encounter this situation on a regular basis. On a Mac, there are some fairly intuitive shortcuts for some of these commonly used characters compared to the more obscure key combinations required on Windows machines but regardless, who wants to memorize all of those shortcuts? InCopy as well as InDesign have a fabulous panel for accessing virtually every character within a given font in a visual way called the Glyphs panel. If you haven’t discovered this panel yet, you’re missing out and even if you have, there are some great features that the Glyphs panel offers that makes it quick and easy to access commonly used glyphs when you need them.

What’s a Glyph?

When you’re looking for a specific element within text, you typically think of that element as a character and more often than not it is. But the Glyphs panel gets its name because most fonts contain more than just characters. A glyph by definition is the shape given in a particular typeface to a specific grapheme or symbol. Usually these are letters or numerals, but they can also contain punctuation marks, symbols, and shapes. Think of a font such as Wingdings or Zapf Dingbats which contains almost entirely symbols and no letters or numbers. If you’d like to read more information about glyphs, there’s a great page on the I Love Typography website that discusses glyphs in more detail.

The Glyphs panel

The Glyphs panel can be accessed by choosing Window > Type and Tables > Glyphs or Type > Glyphs. The Glyphs panel shows recently used glyphs at the top of the panel. As you insert glyphs using the Glyphs panel, they’ll appear at the top in the recently used glyphs. The main area of the Glyphs panel shows every single glyph available in the active font and this font can be changed at any time using the font menu at the bottom of the Glyphs panel.

InCopy Glyphs panel

Using the glyphs panel is as simple as inserting your cursor within text where you’d like to insert the desired glyph, then double clicking on the glyph within the Glyphs panel.

Finding the Glyph That You Need

One of the challenges of the Glyphs panel is that some fonts have quite a few glyphs. This makes finding the glyph that you need a bit difficult because you have to scroll through a seemingly endless list of glyphs to find the one that you need, making it feel like you’re looking for a needle in a haystack. Fortunately, you can filter the displayed glyphs into categories to make those glyphs easier to find. In the figure below, I needed to add the letter e with an acute above it for the word sautée. By clicking on the Show drop-down menu in the glyphs panel, you can filter by any number of categories depending on the active font. I chose the Basic Latin and Latin 1 option which quickly filtered the displayed glyphs and the glyph that I needed was easily accessible.

Accessing a glyph using the Glyphs panel

Another good example is when you need a fraction. OpenType fonts typically contain commonly used fractions with actual numerator and denominator positioning. From the Show drop-down menu, you can choose Numbers to show all of the numeric glyphs available within the active font including fractions. A simple double-click inserts the fraction at the current position of your cursor.

Accessing a fraction from the Glyphs panel

You’ll be surprised how useful this panel is once you start to use it. There’s a lot more magic found inside of this little panel but we’ll save that for another post. In the mean time, give the Glyphs panel a try and post your questions and comments below!

Text Editing Efficiencies – Part 2

Last week in part 1, I discussed the benefits of using the keyboard when working with text in InCopy. I focused mostly on navigating through text stories in InCopy quickly using a variety of useful keyboard shortcuts. This week I’d like to expand on those efficiencies by providing some useful keyboard shortcuts for selecting text in InCopy.

Selecting text using the keyboard

There are many similarities between navigating text and selecting text using the keyboard. With your cursor inserted somewhere within a text story, you can combine the shift key and the left and right arrow keys on your keyboard to select one character at a time left and right or the up and down arrow keys to select one line at a time up or down from the location of your cursor. Note that selecting one line up or down selects an entire line from the current location of your cursor. For even more control, add the Command key (Mac) or the Control key (Windows) along with the shift key to those same arrow keys. This increases the amount of text that you can select considerably. Using the Cmd/Ctrl + shift keys in conjunction with the left and right arrow keys selects one word at a time and using the up and down arrow keys selects one paragraph at a time. Keep in mind that the first use of this shortcut selects to the beginning/end of the current word or paragraph. Successive use of these shortcuts selects the next word or paragraph. Finally, using the Shift + Cmd/Ctrl key in conjunction with the home and end keys on your keyboard will select to the beginning and end of a story respectively. If you’re working on a smaller sized keyboard without home and end keys, you can still achieve this result by combining the Shift + Cmd/Ctrl + fn (function) keys along with the left arrow (home) and the right arrow (end) on the keyboard. I like to use this shortcut when working in layout view to select all of the text that is overset in a frame. It can be a little bit of keyboard twister but the rewards are well worth it!

I’ve added a table of the keyboard shortcuts discussed in this post below for easy access later on. If you missed last week’s post, be sure to check it out and you’ll find a table of shortcuts for navigating text there as well. Did I miss a useful keyboard shortcut for navigating and selecting text that you’d like to share? Please post it in the comments section below. We’d love to learn more!

Description Mac Shortcut Windows Shortcut
Select one character left Shift + Left Arrow Shift + Left Arrow
Select one character right Shift + Right Arrow Shift + Right Arrow
Select an entire line up Shift + Up Arrow Shift + Up Arrow
Select an entire line down Shift + Down Arrow Shift + Down Arrow
Select one word left Shift + Cmd + Left Arrow Shift + Ctrl + Left Arrow
Select one word right Shift + Cmd + Right Arrow Shift + Ctrl + Right Arrow
Select one paragraph up Shift + Cmd + Up Arrow Shift + Ctrl + Up Arrow
Select one paragraph down Shift + Cmd + Down Arrow Shift + Ctrl + Down Arrow
Select to beginning of story Shift + Cmd + Home Shift + Ctrl + Home
Select to beginning of story (min keyboard) fn + Shift + Cmd + Left Arrow fn + Shift + Ctrl + Left Arrow
Select to end of story Shift + Cmd + End Shift + Ctrl + End
Select to end of story (min keyboard) fn + Shift + Cmd + Right Arrow fn + Shift + Ctrl + Right Arrow

Text Editing Efficiencies – Part 1

Normally when I’m teaching the InCopy workflow to a new group of users, I focus on the overall workflow as well has the features and functionality that InCopy provides to make the job of design and editorial easier. I assume that the users are already efficient computer users and breeze over a lot of the more mundane details of editing text. After all, most of the users have been doing this for years if not decades.

During a recent engagement I was observing a group of users putting the InCopy workflow into practice, this included designers, editors, writers, and others. What I noticed during my observation was how much time everyone was spending using the mouse to meticulously select text that needed to be modified in their documents. The process went something like this. Grab the mouse, move it to the correct location on the screen, click and drag to select text, delete or edit the text, rinse and repeat. Now I understand fully that everyone works in their own way and has a certain way of doing things, but I couldn’t help but to think that with a little knowledge, and new techniques, that their efficiency could be improved significantly. When it comes to editing text in either InDesign or InCopy, there’s no better way than the keyboard. I thought I’d share some of my favorite methods for navigating through text.

Navigating using the keyboard

Let’s start with the basics, insert your cursor somewhere within some text. Use the arrow keys on your keyboard to navigate left to right one character at a time and up and down one line at a time. This shortcut can be somewhat limiting because you can only move a small amount of space at a time. To speed things up, add the Command key (Mac) or the Control key (Windows) to those same arrow keys. This multiplies the amount of space that you can navigate considerably. Using the Cmd/Ctrl key in conjunction with the left and right arrow keys navigates through text one word at a time and using the up and down arrow keys navigates one paragraph at a time. Finally, using the Cmd/Ctrl key in conjunction with the home and end buttons on your keyboard will navigate to the beginning and end of a story respectively. If you’re working on a smaller sized keyboard without home and end keys, you can still achieve this result by combining the Cmd/Ctrl key with the fn (function) key along with the left arrow (home) and the right arrow (end) on the keyboard. This shortcut will take miles off of your mouse each year!

There’s more to show, but I figured that for this post, I’d focus on the navigational aspects of working with text using a keyboard in InDesign and InCopy. I’ve added a table of the keyboard shortcuts discussed in this post below for easy access later on. Practice these shortcuts until next week and then we’ll discuss how to efficiently select text in the same way using InDesign and InCopy.

Description Mac Shortcut Windows Shortcut
Navigate one character left Left Arrow Left Arrow
Navigate one character right Right Arrow Right Arrow
Navigate one line up Up Arrow Up Arrow
Navigate one line down Down Arrow Down Arrow
Navigate one word left Cmd + Left Arrow Ctrl + Left Arrow
Navigate one word right Cmd + Right Arrow Ctrl + Right Arrow
Navigate one paragraph up Cmd + Up Arrow Ctrl + Up Arrow
Navigate one paragraph down Cmd + Down Arrow Ctrl + Down Arrow
Navigate to beginning of story Cmd + Home Ctrl + Home
Navigate to beginning of story (min keyboard) fn + Cmd + Left Arrow fn + Ctrl + Left Arrow
Navigate to end of story Cmd + End Ctrl + End
Navigate to end of story (min keyboard) fn + Cmd + Right Arrow fn + Ctrl + Right Arrow

Sharing Stories Between Multiple InDesign Documents

Sometimes, despite how much you think you know about a product, you fall flat on your face. This happened to me recently while I was helping out on the Adobe forums and someone asked if it was possible to share an InCopy story between more than one InDesign document, but have different styles applied in each InDesign document. I replied matter-of-factly that this was not possible and that when you would make edits to one story, it would update the styles in the InCopy story therefore updating both InDesign documents. Boy was I wrong! Happily I might add! You can read the post here, and I’d like to thank Anne-Marie Concepcion for setting things straight.

How it works

The trick to making this work, is to define paragraph styles in each InDesign document with the same name but different definitions. Then make sure that the style is applied to the text in the linked InCopy story in each InDesign document. Now, whenever the text is edited in either of the InDesign documents or in the InCopy story, the story can be updated in both InDesign documents but the formatting retained.

Screen Shot 2015-05-11 at 7.52.26 AMDual Story Screen Shot

You can open either of the InDesign documents in InCopy to make edits or you can edit the assignments if that is part of your workflow or you can edit the story directly. If you open the story directly in InCopy, the appearance of the text will reflect the InDesign document where the story was last updated. It doesn’t really matter however, as the appearance in each respective InDesign document will be honored, retaining the formatting of the text.

Reap the Rewards!

This functionality can have a big impact in certain workflow solutions. Having text common to more than one document or project is something that is commonplace in many workflows. The ability to link a story to more than one InDesign document with independent formatting can save time and limit errors.

Drag and Drop Text Editing

When it comes to drag and drop text editing in InCopy, users fall on opposite sides of the love/hate spectrum. People who love it, say that it’s a life-saver and they can’t live without it. People who hate it, can’t stand it and want to know how to turn it off. Let’s put the debate aside, and discuss the features that it provides and you can decide for yourself how useful it can be in your own workflow.

Enabling Drag and Drop Text Editing

By default drag and drop text editing is enabled in Galley and Story view, it is not however enabled in Layout view. To access the preference, choose Incopy > Preferences > Type (Mac) or Edit > Preferences > Type (Windows). At the bottom of the dialog box, you’ll see the Drag and Drop Text Editing section with two checkboxes for enabling or disabling drag and drop text editing in Layout View and Galley/Story View.

Drag and Drop Text Preference

How it Works

To use drag and drop text editing, highlight a word in your document and release the mouse button. Now when you hover over the selected text, your cursor changes to an arrow/type cursor. Simply drag the highlighted text to a new area and release the mouse to move the text to the new location.

D&D

I can see how this could be a bit dangerous if you work quickly in InCopy, because if you are unaware of the feature, it’s pretty easy to inadvertently drag text to a new location. Once you understand how drag and drop text editing works though, you might find it to be a very efficient way to tweak text in your document. Want a quick way to copy highlighted text? Begin dragging and add the option key (Mac) or alt key (Windows) and release the mouse to find a quickly created copy of the highlighted text!

Enable Drag and Drop text editing in InCopy and give it a whirl. I think you’ll find that it’s a very useful feature that can make your editing life easier. If not, now you know where to go to turn it off.

Join Us at PePcon This Year!

Every year, some of the best and brightest in the print and e-publishing industries gather together at a single location and teach, share, interact, and debate about what’s going on in the industry. Speakers and attendees from all over the world come to learn new features, new techniques, and new ways of doing things! Last year’s event in Chicago was a huge success and this year it’s coming to Philly! PePcon 2015 is located at the Philadelphia Marriott Downtown right in the heart of Philadelphia.

Why Attend?

As an InCopy user, why should you attend PePcon? Because there is going to be like-minded people there to learn from and discuss challenges and solutions to your most vexing problems. People with whom you can discuss workflow questions, techniques, and much more will be in attendance. Of course there is also an InCopy session this year by world renowned speaker Russell Viers titled “Streamlining Design/Editorial Workflows: Word, InCopy, GoogleDocs, and more!” that is bound to be informative to all who attend. If you haven’t heard Russell speak before, you’re missing out and if you have, you’ll definitely want to attend his session. Check out the PePcon speakers page for a list of all of the speakers that will be attending and the sessions that they’ll be presenting.

I’d Love to See You There!

Oh, and did I mention that I’ll be there? I’ll be presenting a session titled “CSS/HTML for Designers.” It’s a pre-conference session geared towards (but not limited to) designers who are trying to get a handle on CSS and HTML. It’s really for anyone who needs to deal with web content even in a small way who is trying to wrap their heads around CSS and HTML. You know nothing about CSS and HTML? You’re the perfect attendee for this session. Check out my speaker page and follow me on twitter to get periodic updates and fun tips.

More than anything, I’d love to meet you! This is a great place to meet InCopySecrets fans and put faces to names. It’s great knowing you all virtually but it would be even better to meet you in person! For a limited time, you can get a $50 discount on your PePcon registration by entering the code below.

use code SPK63W

I’m looking forward to seeing as many of you as I can at PePcon 2015 in Philly this year. If you go, please hunt me down and introduce yourself! As much as there is to learn at PePcon, there’s also plenty of time to socialize and have fun! I look forward to meeting you!

What Version of InCopy Should I be Using?

One of the more common InCopy questions that I get asked is “What version of InCopy should I be using?” The answer honestly, depends on the version of InDesign that is being used in your workflow.

Keep the Versions Consistent

It’s important to understand that with each release of InDesign, there are new features added to the program. In order for InCopy to work with these features, there is almost always a new version of InCopy released as well. These InCopy releases include the features added to InDesign to make the two programs compatible. This is why it’s important to keep the versions of InDesign and InCopy consistent for all users in the workflow. Although mixing versions of InDesign and Incopy could potentially work, you’re playing with fire by doing so especially in a production environment.

Usually But Not Always

There’s always exceptions to the rule right? Recently, Anne-Marie Concepcion brought to my attention that the latest versions of InDesign and InCopy 2014 are in fact not the same version. It seems that as of this writing, InDesign CC 2014 is at version 10.2 and InCopy CC 2014 is at version 10.0. The good news is that although the version are not the same, they do play well together.

Screen Shot 2015-04-13 at 11.24.18 AM

Screen Shot 2015-04-13 at 11.24.39 AM

Be Aware of this Glitch

Here’s a little glitch that you need to be aware of. If you open an InDesign CC file and save it as an InDesign CC 2014 file, InCopy can open it but you might get an error message about a missing plug-in. The good news is that dismissing this error message allows you to continue working as usual. It seems that InDesign CC 2014 files that are converted from InDesign CC causes this problem. If you create a file directly from InDesign CC 2014, the message no longer appears. If you encounter this problem, a simple solution is to export the InDesign file as an IDML file (InDesign Markup) and then open it and save it back to an InDesign file. After doing this, the problem will no longer occur.

Latest Update

If you do encounter this problem, I encourage you to run the latest Creative Cloud update for InDesign and InCopy. As quickly as this problem popped up, it went away just as quickly. With the latest versions of InDesign (10.2.0.69) and InCopy (10.0.0.70) this problem appears to be fixed, and although the versions are still not exactly the same, they play together just fine.

This is an excellent example of keeping your software up-to-date and the benefits of the Creative Cloud.

Text Cleanup in InCopy using GREP

This past week I was talking with a group of editors who were lamenting about the amount of time that they spend each day cleaning up text from Word content that they place into InCopy. Specifically they were talking about numbered items in the Word document. This piqued my curiosity because I know full well that numbered and bulleted lists in Microsoft Word are handled quite well by InCopy and get converted to native numbered and bulleted lists when imported. Upon further explanation, it turns out in their case, that the numbering applied in Word was done manually instead of using the numbered list feature built into Word.

This actually explained quite a bit. What was happening was that when they imported the manually numbered items into InCopy and applied the numbering paragraph style to the text, they ended up with double numbers. One number generated automatically and one number that was manually typed. Let it be said, that it is one of my missions in life, to get users to use Word (and other applications) correctly, but I’m not going to achieve that anytime soon.
Double Numbered List

GREP to the Rescue!

Their current solution to the problem was one that basically involved manually removing the number, the period, and the extra spaces for each numbered item because they tried with little success in the past to fix the problem using Find/Change. Although Find/Change was close to the correct solution, they just needed to go a little bit further in the dialog box to find GREP. I wrote an introductory post on GREP in InCopy here, so if you’re totally new to GREP, you might want to familiarize yourself with it.

GREP takes Find/Change to a whole new level by allowing a user to build intelligence into a search. Start by making sure your cursor is within the story that you want to edit and that the story is checked out (if applicable). Open the Find/Change dialog box by pressing Cmd+F (Mac) or Ctrl+F (Windows) and click on the GREP button at the top of the dialog box. Directly to the right of the Find What field, click on the @ symbol to specify special characters in your text to search. In the drop-down menu, choose Wildcards > Any Digit which will insert \d into the Find What field which is the regular expression for a digit. This search alone will find any numeric digit in your file. This is not specific enough for our example so we’ll need to define more properties to search.

Directly to the right of the \d in the Find What field, type \. (backslash period). In the GREP language, whenever you want to find a literal character, you need to precede it with a backslash which tells GREP that the text you’re typing is not part of its language but instead is defining the literal text. Now we’re finding a digit followed by a period. At this point I’ll press the Find Next button a few times to test my search so far to see if I’m on the right track. Make sure your cursor is to the right of the period in the Find What field and click on the @ symbol and choose Wildcard > Any White Space. Click on the @ symbol again and choose Repeat > One or More Times which tells InCopy that there could be one or more space in a row. This bullet-proofs the search a bit because it accounts for inconsistencies in the number of spaces that might appear after the period.

Letting GREP do the Heavy Lifting

The Find What field should now look like this \d\.\s+ which is basically saying find a digit followed by a period, followed by one or more spaces. Make sure that the Change to field is blank and click the Change All button and watch InDesign remove all of those extra characters.

GREP Find Change dialog box

GREP Find_change

Save that Search!

Don’t worry, you don’t have to be a GREP guru to make use of this fantastic feature. You don’t even need to remember what to type in! Once you build a GREP search like we did here, simply click the Save Query button at the top of the Find/Change dialog box, give it a name, and click save. Now you can choose it from the Query drop-down menu any time you need to use it!

The Save Query button

The beauty of GREP is that once you figure it out, it can save you literally hours of manual work. Once you figure out the correct GREP for your situation, save it and enjoy the fruits of your labor. I’d like to know about other text cleanup issues that you wrestle with on a daily basis. Post them in the comments section below, and I or someone else in the InCopySecrets community will respond to your question. If we get some interesting examples, I’ll write it up as a post here at InCopySecrets.com. Until next time!